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BroadcastByPhone BroadcastByEmail
Personalized group email solution.

Features & Benefits
How to Use
Frequently Asked Questions

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Voicent BroadcastByEmail BroadcastByEmail - Usage

BroadcastByEmail makes it easy to send personalized email to a large mailing list. All you have to do is create an email message template using your favorite text or HTML editor, create/import a email list containing information required by the template, and click Send. The following example illustrates a typical usage.

Suppose you operate a video shop and would like to send out email reminders to your customers for their overdue rentals. You would like to include the specific rental item in your email. The following example, with name and video title personalized, shows what a message might look like:

Dear John, the following video �Lord of the Ring� is over due. Please return as soon as possible to avoid further fine.

Design a message template

Message template is a text or HTML file containing generic items called variables. Variables, denoted by ${variable name}, are items to be replaced by actual information in actual email message. For our example here, use Microsoft Notepad to type in the following:

Dear ${Name}, the following video �${Title}� is over due. Please return as soon as possible to avoid further fine.

Create a mailing list

Once you have designed your message template, you can create an email list suitable for that message. The main BroadcastByEmail spreadsheet window should contain the Name and Title columns in addition to email address and status columns as show below.

Name Email Title Status
John john@... Lord of the Ring  
Mary mary@... Harry Potter  

Review email message

You can check your personalized message before sending it out. Select the row in the spreadsheet and then click the View Message button on the toolbar, you should see the message with ${Name} and ${Title} replaced with the actual values, as show in the beginning of the section.


Click Send. It's just that easy.

Manage bounced and unsubscribe emails

Select Manage > Check Bounced Emails... from the program main menu. The system will login to your incoming POP3 email account, check each email against email filters. If an email matches an email filter, the corresponding email address is extracted; then if the email address is in the current email list, the status column is then marked "Bounced" or "Unsubscribe".

You can further move all the bounced or unsubscribe email addresses to the master list. The master list can be used for your email campaigns later.

The software is shipped with a set of pre-defined email filters. You can also define you own email filters.

Tracking email opens

As long as you have a website with database support, it is easy to track open emails. Select Broadcast > Update Open Statistics... from the main menu. The system will execute the script you set from your website, the open statistics is then reflected on the status column.



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